How to Add an Additional Exchange Email Account in Outlook

Microsoft Outlook 2010 is the full-version email client included in the Microsoft Office suite of productivity applications. Adding email accounts to Outlook is a fairly streamlined task, usually requiring only the email address and password for the Exchange email account.
To add an additional Exchange email account do next simple steps:

• Run Outlook 2010
• Click the File option on the top toolbar and then click the Add Account button under "Account Information".

• Type the name of the person to whom the new email account belongs into the field labeled Your Name. Type the email address for the new account in the Email Address input box. Type the password for the email account, and then retype the password to confirm. Click Next. Outlook will attempt to connect with the Exchange email server and log in with the information you have provided.

• If successful, click Finish. The configuration is complete. If unsuccessful, click the Retry button to reattempt the connection, or click the Back button and manually configure the email servers.

• You see the message like this. Press Ok and restart your Outlook 2010.

• Additional account was added!

Good luck!

How to migrate (copy) Microsoft Outlook 2010 custom views to backup or share

Microsoft Outlook doesn’t offer an easy method to backup or share custom views, and exporting the contents to a new pst does not include the views or custom forms.

Copy views to a ViewsBackup.pst

1. Add a new .pst (File, New, Outlook Data File).
2. Add folders to the .pst for each type of view you need to copy. (One folder each of Mail, Calendar, contacts, etc).
3. Select the first new folder.
4. Open the Define views dialog.
5. Select the view you want to copy to the new pst and click Copy.
6. Select one of the "This folder…" options.
7. Change the view name, if desired.
8. Click Ok.
9. Repeat for each view you want to copy.

Repeat for each folder type.
To copy a view that was originally designed for “this folder only”, you’ll need open that folder, and make a copy of it using the “For all [folders]” option then begin with Step 3.
Copying views to a different pst uses the same steps, but you’ll copy the “for this folder view” and set it for All [folder]. This adds it to the default pst (or Exchange mailbox). If you want it for a specific folder only, you’ll need to select the folder, copy the view again and set it for this folder only.
Views created for “this folder only” are stored in the folder – moving or copying the folder to a new pst includes these views (as well as custom forms published to the folder).
Exchange server users can copy views and published forms using the File, Folder menu.

How to create shared contacts folders in Outlook 2010

To share your contacts in Outlook 2010 do next steps:

1. Open Outlook 2010.
2. Click on Contacts in the lower left corner, then click on the Contact Folder you wish to share to select.

3. Next click on Share Contacts in the sharing section of the menu bar.

4. An invitation will open up.

Note: If option “Recipient can add ...” is checked the other person will be able to add, edit and delete items in the folder. If you only intend for them to see and use the items uncheck it.

Click on the To… button and select a user from the Global Address List that you wish to grant permission to share your contacts.
Then click Send and confirm the invitation. 
5. Click Yes to confirm sharing folder.

6. The person you invited will receive an email with the invitation. Open received email.
7. They click Open this Contacts Folder to accept.

How to synchronize a SharePoint 2010 with Outlook 2010 (Exchange 2010). Part 3

Part 3. Synchronize a SharePoint task list with Outlook 2010

Please do next simple steps to sync a SharePoint 2010 task list with Outlook 2010 tasks.

1. In your browser, navigate to the SharePoint site containing the Task list or Project task list you want to synchronize.
2. Click the name of the task or project task list on the Quick Launch, or click Site Actions, click View All Site Content, and then in the appropriate list section, click the name of the task or project list.

 NOTE    A SharePoint site can be significantly modified in appearance and navigation. If you cannot locate an option, such as a command, button, or link, contact your SharePoint administrator.

3. In the ribbon, on the List tab, in the Connect & Export group, click Open in Outlook.
4. When prompted to connect the SharePoint Contacts list to Outlook, click OK.

In Outlook 2010 the tasks are added under Other Tasks in the Navigation Pane, and in the To-Do Bar.

 NOTE   You can work with your tasks from your SharePoint site similar to the way you work with your Outlook tasks. You can drag or copy tasks back and forth between the folders for Outlook and the SharePoint site. However, recurring tasks and task requests from Outlook are converted to regular tasks on the SharePoint site.
 TIP  After you connect a Task list or Project Task list to Outlook, you can send a sharing message to other team members that invite them to connect to the tasks. Right-click the list name in Outlook, and then click Share tasks list name. This creates an e-mail message that contains a link and a command to connect to the list.

How to synchronize a SharePoint 2010 with Outlook 2010 (Exchange 2010). Part 2

Part 2. Synchronize a SharePoint contact list with Outlook 2010 contacts

Please do next simple steps to sync a SharePoint 2010 contact list with Outlook 2010 contacts.

1. In your browser, navigate to the SharePoint site containing the contact list that you want to synchronize.
2. Click the name of the contact list on the Quick Launch, or click Site Actions, click View All Site Content, and then in the appropriate list section, click the name of the contact list.

 NOTE    A SharePoint site can be significantly modified in appearance and navigation. If you cannot locate an option, such as a command, button, or link, contact your SharePoint administrator.

3. In the ribbon, on the List tab, in the Connect & Export group, click Open in Outlook.
4. When prompted to connect the SharePoint contacts to Outlook, click OK.

In  Outlook 2010 the contacts are added under Contacts in the Navigation Pane.

How to synchronize a SharePoint 2010 with Outlook 2010 (Exchange 2010). Part 1

Part 1. Synchronize a SharePoint library with Outlook 2010

Please do next simple steps to sync a SharePoint 2010 library with Outlook 2010.

1. In your browser, navigate to the SharePoint site containing the library that you want to synchronize.
2. Click the name of the library on the Quick Launch, or click Site Actions, click View All Site Content, and then in the appropriate library section, click the name of the library.

 NOTE    A SharePoint site can be significantly modified in appearance and navigation. If you cannot locate an option, such as a command, button, or link, contact your SharePoint administrator.

3. Library tab, in the Connect & Export group, click Connect to Outlook.
4. When prompted to open a program on your computer, click Allow.
5. If you are prompted to confirm the operation, click Yes.

In Outlook, the library is added to the Navigation Pane under SharePoint Lists. The files in the library behave similar to e-mail messages. For Office files, click to preview the file in the Reading Pane or double-click the file to open it. Right-click the file for more options.

 NOTES 

• If the library has subfolders and you want to have access to all of the files in Outlook, view the library at its top level and then connect it to Outlook. By default, if you are in a subfolder of a library, and then connect the library to Outlook, only the contents of that folder are connected.
• To access only the contents of a single folder in Outlook, there are two options. If the folder that contains files that you want to access in Outlook is not open, point to the folder, click the Open Menu arrow that appears, and then click Connect to Outlook. If the folder that you want to connect is already open, follow the steps to connect a library.
• After you connect a library to Outlook, you can invite other team members to connect to the library. Right-click the library name in Outlook, and then click Share This Folder.

How to Create an Exchange Account in Outlook 2011 for Mac

This guide will show you how to create an Exchange 2010 account in Outlook 2011 for Mac using the manual method.

1. Click on the Outlook icon.
2. Click on Tools and then on Accounts.
3. Click on Exchange account.
4. Enter your email address in the E-mail address field your.
5. Give your account a name in the Account description field.
6. Save changes.